Privacy Policy
Information to guardians
It is important that you feel secure about how we process personal data within Raoul Wallenberg Schools. Below, you will find information about how we handle your personal data.
GDPR, the General Data Protection Regulation, came into effect on May 25, 2018. The purpose of GDPR is to ensure that all EU countries have the same data protection laws and to give citizens more control over how and when their data is used. Although GDPR is an EU regulation, it applies to all companies that market goods or services to EU citizens, regardless of where the company is based.
It is essential for both you and us that personal data is handled securely and responsibly. When your personal data is registered or otherwise processed in our systems, you have the right to be informed about this.
Personal data refers to any information relating to an identified or identifiable natural person. Common examples of personal data include personal identification numbers, names, addresses, or images that identify you.
Processing of personal data refers to any action taken when managing the data. Primarily, we use various digital services and systems to fulfill our responsibilities in preschool, school, and as an employer. This allows us to ensure that only authorized individuals have access to the data. We strive for high IT security and continuously work to enhance it. While we occasionally handle or collect information on paper, we are moving away from this practice. Additionally, we aim to avoid processing personal data via email as much as possible.
Raoul Wallenbergskolorna AB (556674-0113) and Raoul Wallenbergskolorna Skaraborg AB (559143-8618) are the data controllers responsible for personal data processing. As data controllers, we are obligated to provide information about how personal data is processed. Upon enrollment of children and students or employment, we provide details about what data is collected, for what purpose, how it is processed and stored, and your rights to access this information. Therefore, we have a legitimate interest in processing personal data for the purposes outlined below.
1. General
1.1 The processing of personal data applies when Raoul Wallenbergskolorna AB, organization number 556674-0113, offers its services.
1.2 We collect the personal data you provide to us, for example, when you contact us, use our digital platforms, or enter into agreements with us.
1.3 We want you to feel secure when sharing your personal data with us. This document explains how we ensure that your data is handled in accordance with applicable laws and regulations.
2. Data controller
Raoul Wallenbergskolorna AB is responsible for the processing of your personal data and ensures that such processing is carried out in accordance with applicable legislation. The company’s contact information is:
Raoul Wallenbergskolorna AB
Visiting address: Luntmakargatan 66, 113 51 Stockholm
Email: gdpr@raoulwallenbergskolan.se
Phone: + 46 (0) 70 786 67 23
3. How we process your personal data
3.1 Raoul Wallenbergskolorna AB processes your personal data for the following purposes and based on the following legal grounds:
Purpose
Legal basis
Categories of
personal data
Provide, administer, develop, and adapt our services. Maintain accurate record management, manage administration, track attendance, including drop-off and pick-up, and communicate by sending written information, among other methods.
Processing is necessary to comply with Raoul Wallenbergskolorna AB’s legal obligations.
Conduct targeted marketing of Raoul Wallenbergskolorna AB’s services via mail, email, SMS, or phone calls.
Processing is necessary for Raoul Wallenbergskolorna AB’s legitimate interest in marketing its services to you (a balancing of interests).
Processing is necessary for Raoul Wallenbergskolorna AB’s legitimate interest in improving its services (a balancing of interests).
Balancing of interests, where Raoul Wallenbergskolorna AB’s interest is to be able to enter into and manage agreements with customers.
Balancing of interests, where Raoul Wallenbergskolorna AB’s interest is to ensure safety within its operational areas.
3.2 Raoul Wallenbergskolorna AB does not use your personal data for automated decision-making or profiling.
4. How long we retain your personal data
We retain your personal data only for as long as necessary to fulfill the purposes for which the data was collected, as described in this information. If we process your personal data based on a legitimate interest, as outlined in section 3.1, the data will be retained for 12 months after you stop using our services. After 12 months, RWS will only continue to store personal data and information that we are legally obligated to retain.
5. Who we share your personal data with
Raoul Wallenbergskolorna AB may share your personal data with third parties, such as companies providing service and support functions related to our operations, to fulfill the purposes specified in Section 3.1.
6. Transfer of personal data to third countries
Raoul Wallenbergskolorna AB will not transfer your personal data to countries outside the EU/EEA.
7. Your rights
7.1 As the data controller, Raoul Wallenbergskolorna AB ensures that your personal data is handled in accordance with applicable legislation.
7.2 We undertake to, at your request or on our own initiative, correct, anonymize, delete, or complete data that is incorrect, incomplete, or misleading.
7.3 You have the right to request access to, correction of, or deletion of your personal data, to request the restriction of our processing, and to object to the processing. We will notify each recipient of your personal data of any corrections, deletions, or restrictions of processing carried out under this Section.
7.4 You have the right to data portability, which means that under certain conditions, you can retrieve and transfer your personal data in a structured, commonly used, and machine-readable format to another data controller.
7.5 If you do not want Raoul Wallenbergskolorna AB to use your personal data for direct marketing, you have the right to notify us in writing at any time. We will then cease processing your personal data for that purpose.
7.6 Once per calendar year, you have the right, through a written and signed request, to obtain a free record of the personal data Raoul Wallenbergskolorna AB has stored about you, the purpose of the processing, and any recipients who have received the data. You also have the right to obtain information in the record about where the data was collected from, the existence of automated decision-making, and the expected retention period or the criteria used to determine this period. Additionally, you have the right to information about your other rights under this Section.
7.7 You have the right to file complaints regarding our processing of your personal data with the Swedish Authority for Privacy Protection.
8. How we protect your personal data
We have implemented necessary security measures to protect your personal data from unauthorized access, alteration, or deletion, ensuring that you can always feel secure when sharing your data with us.
9. Changes to this information about personal data processing
Raoul Wallenbergskolorna AB reserves the right to make changes to this document as necessary. We will notify you of any changes well in advance. If you do not accept the new terms, you have the right to terminate your agreement with Raoul Wallenbergskolorna AB before the changes take effect.
10. Contact information
If you have any questions about this document or wish to request a record of your data, do not hesitate to contact us. You can find our contact details in Section 2.
Cookie policy
We at Raoul Wallenbergskolorna AB use cookies to enhance your experience of our website. A cookie is a small text file stored on your device when you visit our website. There are different types of cookies, but most are used to help us improve our website and personalize your visit.
We use the following types of cookies on our website:
Functional Cookies: These cookies are necessary for the website to function properly. For example, they help remember your settings and improve website navigation.
Performance Cookies: These cookies collect information about how you use the website, such as which pages you visit and if you encounter any error messages. This information is used to improve the website and make it more user-friendly.
Advertising Cookies: These cookies are used to display relevant ads to you and measure the effectiveness of advertising.
Consent
When you visit our website for the first time, you will be asked if you consent to our use of cookies. You can choose to accept or decline cookies, but if you do not consent, certain parts of the website may not function properly.
Managing Your Consent
You can change your consent at any time by adjusting your browser’s cookie settings or by contacting us at info@rws.se.
Policy Updates
We reserve the right to update this policy at any time. Any changes to this policy will be published on our website.
Contact Information
If you have any questions or concerns about our use of cookies or managing your consent, please contact us at info@rws.se.
